Write a strong, specific letter of recommendation for a student or colleague applying to university, a scholarship or a new job.
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What makes a strong recommendation letter
- How you know the candidate, and for how long.
- A comparison: for example, “in the top 5% of students I have taught”.
- Two or three strengths that match what they’re applying for.
- A specific example that proves those strengths. This matters more than anything else.
- A clear, confident endorsement, and your contact details.
Structure
| Paragraph | What to include |
|---|---|
| 1. Introduction | Who you are, who you’re recommending, what for, and how you know them |
| 2. Strengths | Two or three qualities, with evidence |
| 3. Example | One story that shows the candidate at their best |
| 4. Close | A strong endorsement and an offer to answer questions |
Aim for one page, around 300 to 500 words. Many universities and scholarship schemes, such as Chevening, ask referees to submit the letter directly, so the candidate may never see it.
If you’re the candidate
Ask early, at least three or four weeks before the deadline. Send your referee your CV, what you’re applying for, and a few achievements you’d like them to mention. You can share this tool so they have a head start.
Frequently asked questions
Who should write my recommendation letter?
Someone who knows your work well, such as a lecturer, supervisor or manager. A detailed letter from someone who knows you beats a short one from someone senior.
How long should a recommendation letter be?
About one page, or 300 to 500 words.
Can I write my own recommendation letter?
Some referees ask you to draft it, but it must be checked, edited and sent by them, and reflect their honest view.
How do I end a recommendation letter?
With a clear endorsement, your contact details, and ‘Yours faithfully’ or ‘Yours sincerely’.
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