Create a professional experience letter for an employee who is leaving, with their job title, dates, length of service and main responsibilities.
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What an experience letter includes
- Company name, address and the date.
- The employee’s name and job title.
- Start date, last working day and total length of service.
- Main responsibilities.
- A short, fair comment on their work.
- The name, title and signature of the person issuing it.
Example
For an employee who worked from 1 November 2023 to 26 October 2026, the letter states a period of 2 years and 11 months and lists their key duties.
Experience letter vs reference
An experience letter (common in South Asia and the Middle East, often also called a service certificate) confirms employment facts. A reference, more common in the UK, may also comment on performance and is often sent directly to the new employer. Either way, everything in it should be true, accurate and fair.
Tips
- Print it on company letterhead and sign it.
- Add the company stamp if that’s expected in your country.
- Keep a copy in the employee’s file.
Frequently asked questions
Who writes an experience letter?
The employer, usually HR or the employee’s manager, when someone leaves.
Is an experience letter the same as a relieving letter?
Not quite. A relieving letter confirms someone has been released from their duties; an experience letter describes their role and service. Many companies combine them.
Does an employer have to give one?
In the UK there’s usually no legal duty to give a reference, but many employers confirm dates and job title. Rules differ by country.
Can I edit the wording?
Yes. Copy the letter and adjust it before printing.
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